DELEGATIONS of SIGNATURE AUTHORITY
Last Revised: 11/10/09
This summary does not include detailed description of limitations listed on delegation form. The following list includes delegations of signature authority delegated using a Signature Authority Delegation Form as of November 10, 2009. For delegations made after November 10, 2009, contact the University Secretary.
Del. No. |
Type of Contract |
Position with Authority |
Limitations |
| 001PRV/AA | Reg faculty employment offers & contracts | Assoc Provosts for Academic Affairs | Not Assoc Provost contracts |
| 002PRV/AA | Temp part-time faculty offer letters & agreements, summer session appointment agreements | Deans, Academic Directors, Assoc Deans, Academic Administrators | Only for respective units |
| 003PRV/AA | Staff employment offers & contracts | Assoc Provosts | Only when Provost/Executive VP for Academic Affairs or acting Provost/Executive VP for Academic Affairs is absent > 2 days |
| 004PRV/AA | Proposals for sponsored projects | Assoc Provost for Research; Special Asst to the Assoc Provost for Research | None |
| 005PRV/AA | Proposals for sponsored projects | Contract & Grant Administrators | Subject to expedited proposal conditions |
| 006PRV/AA | Research contracts not involving the receipt or expenditure of funds or otherwise incurring direct financial obligations | Assoc Provost for Research | Delegation applies only when the Provost (or acting Provost) is absent for more than two days |
| 007PRV/AA | Academic contracts w/o receipts or expenditures | Assoc Provosts for Academic Affairs | Only when Provost/Executive VP for Academic Affairs or acting Provost/Executive VP for Academic Affairs is absent > 2 days |
| 008PRV/AA | Student educ agreements w/o receipts or expenditures | Deans, Academic Directors, Assoc Deans | Only for respective units |
| 009PRV/AA | Letters of Academic Title | Assoc Provosts for Academic Affairs | None |
| 044PRV/AA | Authority over nondisclosure agreements and material transfer agreements | Assoc Provost for Research | None |
| 052PRV/AA | Retroactively and prospectively delegate signature authority for settlement agreements relating to retiring faculty, under UBP Policy 2010, Section 4.7. | Provost/Executive VP for Academic Affairs | Co-signature by University Counsel Attorney pursuant to UBP Policy 2010, Section 4.7. |
| 065PRV/AA | Research contracts not involving the receipt or expenditure of funds or otherwise incurring direct financial obligations or involving real estate or assigning intellectual property | Vice Provost for Research | None |
| 142PRV/AA | All signature authority delegated to VP for Research and Economic Development | Senior Associate VP for Research and Economic Development | None |
| 150PRV/AA - extends 142PRV/AA | All signature authority delegated to VP for Research and Economic Development | Senior Associate VP for Research and Economic Development | Through December 31, 2007 |
| 159PRV/AA | All signatory authority delegated to VP for Research | Associate VP for Research | When VP for Research is unavailable for signature |
Del. No. |
Type of Contract |
Position with Authority |
Limitations |
| 010BF | Research and other sponsored projects | Vice President for HSC/UNM Finance and University Controller | None |
| 011BF | Student housing contracts | Director, Housing and Food Services
Business Manager, Housing and Food Services |
None |
| 012BF | Research and other sponsored projects | Vice President for HSC/UNM Finance and University Controller | None |
| 028BF | Agreements for form publishing, reprint, foreign rights, work-made-for-hire, and distribution on behalf of UNM Press | Director, UNM Press Assoc Dir, UNM Press Assoc VP, Acad Affairs |
Assoc Dir may sign only when the Director is absent for > 2 days |
| 031BF | Research and other sponsored projects | Chief Procurement Officer |
Only when Vice President for HSC/UNM Finance & University Controller and Executive Vice President for Administration are unavailable for signature |
| 033BF | Services performed by the UNM Business Link w/in scope of Section 4.3.1. of "Contracts Signature Authority and Review" Policy 2010, UBP | Assoc VP, Research/Business & Government Relations | Must be <$5,000 |
| 034BF | Services performed by the Institute of Public Law within the scope of Section 4.3.1.1. of "Contracts Signature Authority and Review" Policy 2010, UBP | Dir, Institute of Public Law | Must be < $5,000 |
| 035BF | Confidentiality, non-disclosure, license, and similar intellectual property agreements required by hardware and software vendors | Assoc VP for CIRT | CIRT business only and may not involve the receipt or expenditure of funds or otherwise incur direct financial obligations |
| 046BF | Rental and performance agreements for UNM facilities, including Fine Arts Center and non-athletic events at UNM stadium and arena, and associated parking lots | Assoc VP for Business & Finance/Auxiliary Enterprises | None |
| 047BF | Construction and professional services related to architectural services | Director, Facility Planning | Co-signatures by the Director of Purchasing or other purchasing official with signature authority |
| 049BF | Internet Publishing Agreements on behalf of UNM | Vice Provost Extended University Academic Affairs | None |
| 050BF | Assignments of intellectual property from UNM to STC | Assoc Provost for Research; Director of Resource Management | None |
| 051BF | Small contracts for information services, surveys, economic forecast services, and other research projects in the Bureau of Business and Economic Research | Director, Bureau of Business and Economic Research | Must be < $10,000 |
| 054BF | Research and other sponsored projects | VP for HSC/UNM Finance & University Controller | For inventions created at the HSC or by HSC employees |
| 059BF | Athletics Sponsorship Agreements (non exclusive) | Director of Athletics | Agreements involving receipt of goods and/or services-must be approved by the Purchasing Director |
| 060BF | Game Contracts | Director of Athletics | None |
| 062BF | Establishment of bank accounts and banking agreements | Associate VP for Financial Services | None |
| 067BF | All signature authorities delegated to the Executive VP for Administration, as delineated in "Contracts Signature Authority and Review" Policy 2010, UBP | Executive Vice President for Administration | None |
| 068BF | All contracts pertaining to UNM's participating as a university collaborator with Batelle Memorial Institute in a bid to manage and operate the Idaho national Laboratory. If the bid is successful, all contracts pertaining to UNM's participation under the ensuing award | VP for Research & Economic Development | Any contracts requiring expenditures or commitments of resources in excess of $1m must be co-signed by the Executive Vice President for Administration |
| 069BF | Signature of Joint Defense and Confidentiality Agreement pertaining to Acacia Media Technologies' claims pertaining to streaming digital media in online education courses | Associate University Counsel for intellectual property matters | Limited to contracts approved as to legal form b Deputy University Counsel for RIPLS |
| 081BF | Collective bargaining agreements with unions representing University of New Mexico employees | VP for Human Resources | None |
| 082BF | Photography services for University commencement ceremonies | University Secretary | Photography service agreements without expenditures |
| 098BF | Assignments of University-owned intellectual property created by Health Sciences Center employees to STC and assignments of University-owned intellectual property created by Health Sciences Center employees to the inventors | Executive VP for Health Sciences, Deputy VP Health Sciences
|
None
|
| 128BF | Rental of Popejoy Hall & performance agreements presented by UNM Public Events, parking lot usage w/ non-UNM organizations, and non-athletic events @ UNM stadium and arena | Director of Popejoy Hall | None |
| 129BF
|
Rental agreements for UNM facilities, including the Fine Arts Center (excluding Popejoy Hall) | Assoc VP for Facilities
|
None
|
| 135BF
|
Research and other sponsored projects
|
Chief Finance and Treasury Officer, and Director, Finance Systems and Restricted Accounting |
When Vice President for HSC/UNM Finance & University Controller and Executive Vice President for Administration are unavailable for signature |
| 141BF | Rental of Popejoy Hall and performance agreements, parking lot usage with non-UNM organizations, non-athletic events at UNM Stadium and arena, MOU's with UNM affiliated groups regarding occasional use of UNM facilities and PAS staff, small contract for services for PAS | Director of Popejoy Hall | Small contracts - must be less than $25,000 |
| 149BF | Non athletic events at UNM Stadium and arena | VP for Athletics | None |
| 161BF | Assignments of University-owned intellectual property created by HSC employees to STC and assignments of University-owned intellectual property created by HSC employees to the inventors | Executive Vice President for Health Sciences, Vice President for Translational Research, HSC | None |
| 164BF | Signature Authority for the Regents of the University of New Mexico for the Nanoscience @ CHTM Internal Service Center Facilities Use Agreements | CHTM Director and CHTM Associate Director. (Amending the existing delegation 152BF by changing the name of the facility and omitting the delegation to the NSF-FFIN Program Site Administrator.) | None |
| 166BF | Third Party Developer Program Agreements for Universities | Chief Information Officer | No fee, electronically signed, click-through agreements |
Del. No. |
Type of Contract |
Position with Authority |
Limitations |
| 014HSC | Letters of offer for University Hospital staff | Executive Director of University Hospital Human Resources | None |
| 041HSC | Releases of claims in settlement of the pediatric oncology claims and lawsuits | Senior Assoc University Counsel | None |
| 043HSC | Settlements of University of New Mexico Hospital lien cases | CEO of University of New Mexico Hospital | Agreements must be signed for approval by an attorney in the University Counsel's Office |
| 048HSC | Collective bargaining agreements with unions representing University of New Mexico Hospital employees (local 2166 and Local 1199) | CEO of University of New Mexico Hospital | None |
| 061HSC | Only hospitals and their associated outpatient clinics operated by the Health Sciences Center that do not involve exchange of funds | Assoc VP for Clinical Operations | None |
| 084HSC | HSC pre-award research contracts relating primarily to confidentiality, material transfer, data use, or HIPAA-related issues | Senior Assoc Dean for Research (SOM) | Approval by CON or COP Dean, as appropriate; legal approval required for MTAs and data use agreements |
| 102HSC | Employment contracts for senior UNM Hospital's administrative staff who report directly to the CEO, UNM Hospital | CEO, UNM Hospital | None |
| 104HSC | HSC clinical facilities reassignment agreements w/ part-time employee, contract, and volunteer providers of professional services to UNMHSC patients for billing and collection of professional fees | CEO, UNM Hospital | None |
| 105HSC | HSC house officer educational/training contracts and house officer special compensation agreements | Executive Dean, SOM Assoc Dean, Graduate Medical Education, SOM CEO, UNM Hospitals (incoming house officer rotations only) |
None |
| 107HSC | Fundraising contracts not involving expenditure of funds | HSC Chief Administrative Officer (for HSC, not involving clinical facilities) CEO, UNM Hospitals (for clinical facilities only) |
None |
| 108HSC | HSC clinical facilities reassignment agreements with part-time employee, contract, and volunteer providers of professional services to UNMHSC patients, for billing and collection of professional fees | Assoc VP for Clinical Operations | None |
| 110HSC | Contracts for emergency loans to HSC students (including those signed only by student or only by UNM) | Executive Dean, SOM only Senior Assoc Dean for Education (SOM only) Dean, College of Pharmacy only Dean, College of Nursing only |
None |
| 111HSC | HSC house officer educational/training contracts and house officer special compensation agreements | Executive Dean, School of Medicine; Assoc Dean, Graduate Medical Education, School of Medicine; Assoc VP for Clinical Operations (incoming house officer rotations only) | Approval by Assoc Dean for Graduate Medical Education required for non-UNM house officers rotating in to UNM clinical facilities |
| 112HSC | Fundraising contracts not involving expenditure of funds | HSC Chief Administrative Officer (for HSC) not involving clinical facilities; Assoc VP for Clinical Operations (for clinical facilities only) |
None |
| 113HSC | HSC expert witness agreements w/ government agencies | Executive Dean, SOM Senior Assoc Dean, Academic Affairs, SOM Dean, College of Pharmacy (for COP only) Dean, College of Nursing (for CON only) |
None |
| 114HSC | HSC house officer employment contracts (includes residents, interns, fellows) | Executive Dean, SOM Assoc Dean, Graduate Medical Education, SOM |
None |
| 115HSC | HSC clinical & non-clinical services, consulting (including research), training and collaboration agreements involving individual providers or departments, not involving expenditure of funds | Executive Dean, School of Medicine (School of Medicine only); Asst Dean, Administration, School of Medicine (School of Medicine only); Senior Assoc Dean for Research (SOM research only); Dean, College of Pharmacy (College of Pharmacy only); Dean, College of Nursing (College of Nursing only); Director, CRTC (CRTC only); Assoc VP for Clinical Operations (clinical facilities only); Assoc VP for Financial Services (HSC administration only) | Approval by Director, Clinical Contract Services, required; approval of appropriate department chair required for SOM contracts |
| 116HSC | Licenses for short-term use of HSC space by outside parties for special programs | HSC Chief Administrative Officer (for space other than in clinical facilities); Assoc VP for Clinical Operations (for space in clinical facilities only) | Approval by Director, HSC Facilities Planning required |
| 117HSC | Employment contracts for senior University Hospitals administrative staff who report directly to the Assoc VP for Clinical Operations | Assoc VP for Clinical Operations | None |
| 120HSC
|
HSC clinical trial agreements, research agreements, and contracts funded with sponsored awards, excluding clinical contracts
|
HSC Assoc VP for Financial Services, Assoc Controller
|
None
|
| 121HSC
|
HSC proposals for sponsored research
|
Contract and Grant Administrators Sr. Contract and Grant Administrators Manager/Supervisor, PreAward |
None
|
| 122HSC
|
HSC pre-award research contracts relating primarily to confidentiality, material transfer, data use, and HIPAA-related issues; and IRB authorization agreements
|
Sr Assoc Dean for Research, SOM (for all HSC) Executive Dean, SOM
|
Approval by CON or COP Dean, as appropriate Legal review required for MTAs, data use agreements, and IRB authorization agreements Authorized position may not sign contracts for which there may be a conflict of interest |
| 124HSC | HSC clinical trial agreements, research agreements, and contracts funded w/ sponsored awards, excluding clinical contracts | Supervisor of Fiscal Services | None
Period of Authority will be from 03-27-06 through 04-03-06 |
| 133HSC | HSC clinical managed care contracts, clinical global and master contracts involving multiple departments | VP for Clinical Affairs CEO, UNM Hospitals (Clinical facilities only) |
Approval by Director, Clinical Contract Services required |
| 134HSC | Contracts for debt financing and investment management related to financial assets of UNM Hospitals | Chief Financial Officer, UNM Hospitals CEO, UNM Hospitals |
None |
| 136HSC | Lovelace GME Affiliation Agreement regarding resident aggregate caps | HSC Chief Administrative Officer | None |
| 144HSC | Licenses for short-term use of HSC space by outside parties for special programs | HSC Associate VP for Administration (for space other than in clinical facilities); CEO, UNM Hospitals (for space in clinical facilities only) | Approval by Director, HSC Facilities Planning required |
| 146HSC | HSC clinical & non-clinical services, consulting (including research), training and collaboration agreements involving individual providers or departments, excluding purchase agreements | Assistant Dean for finance & Administration, School of Medicine; Administrator, School of Medicine; Senior Associate Dean for Research (SOM research only); CEO, UNM Hospitals (UNM Hospital facilities only); Associate VP for Financial Services | Approval by Director, Clinical Contract Services, required for clinical services; Approval of appropriate department chair required for SOM contracts |
| 147HSC | HSC locum tenens and specialty extension services contracts for which there is no expenditure of funds | Medical Director, UNM Center for Community Partnerships; VP for Community Health | None |
| 148HSC | HSC confidentiality, non-disclosure, license, and similar intellectual property agreements required by hardware and software vendors | Assoc VP for Knowledge management & IT (for HSC, not involving clinical facilities); CEO, UNM Hospital (for clinical facilities only); UNMH Chief Information Officer (for clinical facilities only) | May not involve the receipt or expenditure of funds or otherwise incur direct financial obligations |
| 151HSC | HSC pre-award research contracts relating primarily to confidentiality, material transfer, data use, and HIPAA-related issues; and IRB authorization agreements | Vice President for Translational Research, HSC; Executive Dean, School of Medicine (when VPTR not available) |
Approval by CON or COP Dean, HSC; Legal review if appropriate as determined by signature authority holder; Authorized position may not sign contracts for which there may be a conflict of interest |
| 157HSC | HSC clinical trial agreements, research agreements, and contracts funded with sponsored awards, excluding contracts | Vice President for HSC/UNM Finance and University Controller; Chief Budget and Finance Officer; Director, Financial Systems & Restricted Accounting | None |
| 162HSC | Agreements licensing third parties to use, for research purposes only, intellectual property of UNMHSC, but only for such intellectual property as has been assigned back to UNMHSC and/or UNMHSC inventors by STC. | HSC Vice President for Translational Research | None |
| 163HSC | HSC student employment contracts and training affiliation agreements | Executive Dean, SOM (SOM only); Director of Finance, SOM (SOM only); Administrator, SOM (SOM only); Dean, College of Pharmacy (College of Pharmacy only); Dean, College of Nursing (College of Nursing only); Director, Health Sciences Library and Informatics Center (HSLIC only); HSC Chief Administrative Officer (HSC administration only); Senior Associate Dean for Education (SOM only); CEO, UNM Hospitals (incoming students only) | None |
| 165HSC | HSC subaward agreements | Vice President for HSC/UNM Finance and University Controller; Chief Budget and Finance Officer, HSC; Director, Financial Systems and Restricted Accounting | None |
| 167HSC | HSC proposals for sponsored projects | Contract and Grant Administrators; Sr. Contract and Grant Administrators; Contract & Grant Supervisor; Manager/Supervisor, PreAward; Associate Director, Financial Services/HSC PreAward | None |
| 168HSC | HSC clinical and non-clinical services, consulting (including research), training and collaboration agreements involving individual providers or departments, excluding purchase agreements | HSC Associate Vice President for Administration; Director of Finance, School of Medicine; Administrator, School of Medicine; Senior Associate Dean for Research (SOM research only); CEO, UNM Hospitals (UNM Hospital facilities only); Vice President for HSC/UNM Finance and University Controller; Chief Budget and Finance Officer | Approval by Director, Clinical Contract Services, required for clinical services; Approval of appropriate department chair required for SOM contracts. |
Del. No. |
Type of Contract |
Position with Authority |
Limitations |
| 020PUR | Purchase orders other than construction contracts & designated professional services | Buyer I | Up to $10,000 per transaction |
| 021PUR | Purchase orders other than construction contracts & designated professional services | Contracts Specialist | Up to $100,000 per transaction |
| 022PUR | Purchase orders other than construction contracts & designated professional services | Senior Contracts Specialist | Up to $250,000 per transaction |
| 023PUR | The purchase of goods and/or services other than construction contracts & including the purchase of professional services | Purchasing Manager | Up to $500,000 per transaction, professional services contracts listed in Section 4.10. of "Contracts Signature Authority and Review" Policy 2010, UBP also require Executive VP for Administration to sign |
| 025PUR | Purchase of goods and/or services for clinical components of HSC other than construction contracts & designated professional services | Area Director of Material Management, UNMH | None |
| 026PUR | Small Purchase Orders for the purchase of tangible goods | Bookholders registered with the Purchasing Department | Up to $1,000 per transaction |
| 036PUR | Goods and/or services for clinical components of HSC, other than construction contracts and designated professional services | UNMH Purchasing Manager | None |
| 066PUR | Same as 023PUR | Associate Director, University Services | None |
| 156PUR | Same authority as Purchasing Director | Associate Director, Procurement Services | None |
Del. No. |
Type of Contract |
Position with Authority |
Limitations |
| 139RSRCH | Assignments of University owned inventions and other intellectual property to STC and assignments to inventors or creators | VP for Research & Economic Development OR the Senior Associate VP for Research & Economic Development | None |
| 140RSRCH | (1) Proposals for sponsored research, (2) research contracts without receipts or expenditures or otherwise incurring direct financial obligations, (3) nondisclosure agreements and material transfer agreements | VP for Research and Economic Development OR the Senior Associate VP for Research and Economic Development | None |
Del. No. |
Type of Contract |
Position with Authority |
Limitations |
| 037SA | John Sommers Gallery Exhibition Contracts and UNM Form Contract number 4 | Faculty Chair of Students' Committee of Studies | Must use UNM form contract number 4 |
| 045aSA | Athletic Grant in Aid Agreements to Students | Director & Manager of Financial Aid | None |
| 160SA | The Vice President for Student Affairs has authority to sign contracts for student employment, including work study | Vice President for Enrollment Management and the Director of Financial Aid | None |
Comments may be sent to UBPPM@UNM.edu
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